Chapter 9. Reports

Table of Contents

Report types
User Reports
Printer Reports
Print Log Reports
Internet Use Reports
Group Reports
Shared Accounts Reports
Transaction Reports
Environmental Impact Reports
Ratio Reports
Report Formats
Combining Filters and Reports
Scheduling and Emailing Reports
Usage
Details
Advanced Reporting Options

A report is a representation of data, often in a printable tabular format. PaperCut NG provides a set of built-in reports. These include simple pre-built reports accessed via one-click, up to more advanced reports constructed using custom filters.

Tip

PaperCut NG is an open system. System administrators with database management experience may choose to run the system on an external database system. 3rd party reporting tools can then be used to construct customer reports. The PaperCut Software Development team can also consult on custom report development.

Many of the one-click reports are produced from data over a given date range. Common date ranges, such as last 30-days, and the previous month can be accessed via the appropriate link. The ad-hoc reports may be used to generate the reports over user defined date ranges.

Selecting ad-hoc date ranges for reports

Figure 9.1.  Selecting ad-hoc date ranges for reports

Report types

The one-click reports accessed under the Reports section can be grouped into the following areas.

User Reports

These are reports producing information about users. They range from a list of users, their names and current account balance, to detailed reports listing all print jobs printed by a user over a particular time-frame.

Printer Reports

Printer reports produce information on printers including configuration, usage summaries and statistics.

Print Log Reports

The print log is a detailed list of all printing performed on the network. The print log reports allow administrators to produce reports list all jobs over a given date range with simple one-click version for today's print jobs and largest print jobs.

Printer log PDF report

Figure 9.2.  Printer log PDF report

Internet Use Reports

These provide a summary of Internet usage by users on the network.

Group Reports

These reports group printer usage by network group allowing system administrators to determine which group of users performs the most prints. These reports are ideal for gaining a quick overview of printing costs performed by work area, department, floor, management level, etc.

Shared Accounts Reports

Administrators may use the shared account reports to track printing allocated to shared accounts via the popup.

Transaction Reports

These provide a summary of the transactions / balance adjustments.

Environmental Impact Reports

These reports summarize the environment impact of printing.

Ratio Reports

These reports compare relative printing usage.